• Part time (0.8 EFT), ongoing
• Parkville location, with multiple public transport options available
• $69,425.20 - $76,764.48 (pro-rata for part time) + salary packaging + super + five weeks annual leave (pro rata)

The Royal Women’s Hospital is one of Australia’s oldest and most distinguished tertiary hospitals dedicated to improving the health and wellbeing of women and newborns, offering specialised services within maternity, neonatal and women’s health. Our goal is to be the best place to work, learn and contribute, and to provide exceptional experiences for our patients and consumers.

About the team

The Maternal and Fetal Medicine Service provides specialised multidisciplinary care for women experiencing complex or high risk pregnancies. The service incorporates the Maternal Medicine Team, Fetal Medicine Unit, Multiple Pregnancy Clinic and other specialist maternity services, bringing together obstetricians, physicians, midwives, sonographers, social workers and allied health professionals to deliver coordinated, evidence based care.

About the role

This is an exciting opportunity to join a collaborative and supportive multidisciplinary team providing administrative support across several specialist maternity services. As the Maternal and Fetal Medicine Teams Administration Officer, you will play a vital role in ensuring clinics run efficiently while delivering a welcoming, professional and compassionate experience for women and their families. Working on a rotating Monday to Friday roster, availability to support specialist clinics on Tuesdays and Thursdays is essential.

A regular day will see you:

• Coordinating patient bookings, registrations and clinic scheduling across multiple specialist services.
• Providing exceptional reception, telephone and administrative support to women, families and clinicians.
• Supporting the smooth day-to-day operation of specialist clinics, ensuring accurate patient records and efficient patient flow.
• Working closely with multidisciplinary teams to coordinate patient care pathways and contribute to a positive patient experience.

About you

You are an organised, adaptable and customer-focused administrator who enjoys working in a fast-paced healthcare environment. You thrive on building positive relationships, have excellent attention to detail and enjoy being part of a collaborative team committed to delivering outstanding care.

You'll bring with you:

• Demonstrated experience in an administrative or customer service role.
• Excellent organisational skills with the ability to prioritise competing demands.
• Exceptional communication, interpersonal and customer service skills.
• Strong computer literacy and data entry accuracy.
• The ability to work both independently and collaboratively within a multidisciplinary team.
• A positive, flexible and proactive approach to supporting busy specialist outpatient services.

Our benefits

At the Women's you will enjoy a culture that is collaborative, supportive and passionate about learning. We have a strong sense of purpose, and engage in meaningful work every day. We offer our people a range of rewarding benefits, including:

• Up to $11,660 in salary packaging benefits, for living expenses, meals and holiday accommodation.
• A suite of wellness initiatives designed to support you, including discounted financial, lifestyle and health options, and a comprehensive wellbeing program.
• Public transport options at our doorstep and end of trip facilities for cyclists.
• Onsite post office, eateries, retail stores and library services.
• Breastfeeding and pumping rooms, and a range of daycare centres nearby.
• Mentoring, learning and career development opportunities.
• Five weeks annual leave, 17.5% leave loading and purchased leave options.

Inclusion and belonging

The Women’s celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles. We are committed to gender equity principles, and our people have an awareness of and sensitive approach to violence against women and family violence matters. We are proudly Breastfeeding Association accredited and, as a child safe organisation, have a strong commitment to child safety and wellbeing.

Join us!

If you feel this role is right for you we warmly invite you to apply and encourage your early application. All appointments are made subject to a satisfactory Nationally Coordinated Criminal History Check (NCCHC) and a valid Working with Children Check. Clinical staff are required to be vaccinated against, or demonstrate immunity to, COVID-19, influenza and a range of other diseases.

Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, or if you require an accessible copy of the position description, you are most welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.

For more information, please view the Position Description for this role.

For a confidential discussion, please contact Jemma Rawlins, Unit Manager – Perinatal, on 0421 318 191 or jemma.rawlins@thewomens.org.au.

Applications close: 6th of  August 2026.